Library & Archives Policies and Access

ACCESS

We hope to have the library back open to the public some time in the Spring of 2017. We are glad to announce that the Archives & Library are once again open to researchers by appointment. Contact the Archivist to set-up your appointment.  Allow at least 30-days advanced notice for your intended research trip.

All materials are non-circulating. Visitors must request materials directly from archives and library staff. For the safety and security of our resources, all visitors are monitored during their visits in both the Archives and the Library. Be advised that electronic and video monitoring are in use at the Easton Collections Center (ECC).

Finding aids for manuscript collections can be found online at the Arizona Archives Online, a consortia project, as well as brief descriptions on the museum's website at Guide to Archival Research at the Museum of Northern Arizona.

CHECKOUT

Due to the nature of our materials, the Library does not allow the public or researchers to checkout items. Visitors are welcome to use our materials onsite during research visits and/or our public hours.

COLLECTION DEVELOPMENT

The Archives is guided by the Collections Management Policy.

The Library is currently updating its Collections Development Plan, to meet the changing needs of researchers, the institution, and adapt to technological developments.

DONATIONS

The Library and Archives accepts donations of gifts, manuscript collections, papers, photographs, books, and other materials in accordance with the Museum's Development Office's guidance, the Collections Management Policy, and the Library's Collection Development Plan. The best place to start is by contacting the Museum's Development Office.

FEES

There is no fee to access the collections. There are fees assessed for duplication and use outside of research. Fees collected are are utilized to care for the physical and environmental preservation needs of the Library and Archives materials, and to provide for greater access.

Copies and/or scans may be permitted, depending on the condition of the item and whether there are any restrictions on copying. Copy fees are currently 30 cents per page. A $10 surcharge will be added to the cost of photocopying beyond 70 pages. Digital files (pdfs) are $12 per file of 30 pages or less. Digital files of more then 30 pages are charged at 30 cents per page.

Please have exact change or check when requesting copies. To request to have copies sent to you, contact us via the contact form. Mailed copies are 30 cents per page, plus shipping. Copies are subject to copyright laws and approval must be obtained for any publication.  To request permission to use or publish materials, please fill out the Permission to Use form.

Photographing for research or publication with cell phones will not be allowed for culturally-sensitive material. Culturally sensitive items may only be photocopied (and will be clearly stamped) with the written permission of the correct tribal authority.

Commercial Photograph Use Fees

Non-Profit Photograph Use Fees

Checks should be made out to: Museum of Northern Arizona.

INTER-LIBRARY LOAN

Due to the nature of our materials and resources, the Library does not participate in inter-library loan (ILL) programs.

INTERNSHIPS

Students in Library Science, Public History, or Museum Studies, who are interested an internship in the Archives or Library should contact the Archivist the semester prior to their internship with the following information:

  • Your College / University
  • Your Program
  • Contact information for your faculty advisor and/or internship coordinator
  • Is the internship for credit (if not please look at the information above on volunteering)
  • Start Date
  • End Date
  • Special interests or skills you want to focus on

Please speak to your faculty advisor to find out what paperwork is needed for the Museum to be an internship site for your program. If the internship needs to be posted on your program's site, please provide a contact person or a link to your program's instructions for setting up an internship. Currently, we are set-up to work with students in the Museum Studies and Public History programs at Northern Arizona University and San Jose State University's School of Information.

If the Museum's Collections Department has paid internships available, those internships will be posted on our Careers page.

PERMISSION TO USE

Our goal is to answer Permission to Use requests within 30 business days.

For permission to publish requests, publication requirements are key considerations. Please consult with your publisher or understand basic information needed, such as, the citation of the material, your deadline, and how the image will be used (publication, presentation, advertisement), and image specifications (dpi, dimensions, file size, etc). Permission to Use requests are subject to Fees.

The Permission to Use form can be found on our Research Assistance page.

REFERENCE & RESEARCH REQUESTS

Due to limited resources, we try to answer Reference Requests within 4-6 weeks of receipt. To help expedite your requests, please provide as much information as possible. If additional research time is required to locate materials because of an unclear citation, it may take as long as three months to assist with your inquiry. Early Spring through late Fall are our busiest research times, so requests may take longer during that time.

Contact the Archivist to start your research request.

TOURS

See the Collections Tours information page.

VOLUNTEER

Individuals interested in volunteering to help with any of the archives and library projects, please see the Volunteer section on the Museum's website.